Vacancy Announcement –   Pol/Econ Administrative Assistant

Vacancy Announcement– September 14, 2018

U.S. Mission                                      Chad

Announcement Number:             N’Djamena-2018-021-R

Position Title:                                    Pol/Econ Administrative Assistant

Opening Date:                                   September 14, 2018

Closing Date:                                     Until Filled (First review of applications 2 weeks from opening date)

Series/Grade:                                   FP-7

Salary:                                                  (USD) 43,031 to be confirmed by Office of Overseas Employment

For More Info:                                   Human Resources Office: Rimtebaye Mayakoub

Mailing Address:  American Embassy BP 413 Rond Point de Chagoua,
N’Djamena, Chad

Who May Apply:                              For USEFM – FP-7 is $43,031. Actual FP-7 salary is determined by HR Overseas Employment


Security Clearance Required:     Top Secret Clearance

Duration Appointment:

One year subject to successful completion of probationary period

Marketing Statement:  We encourage you to read and understand the Eight (8) Qualities of Overseas Employees located at the end of this announcement.

Summary: The U.S. Mission in N’Djamena, Chad is seeking one eligible and qualified EFM applicant for the position of Pol/Econ Administrative Assistant.

The work schedule for this position is:

  • Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (2 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:  No

Duties:  The incumbent will provide administrative and clerical support for the Pol/Econ Section. S/he organize and maintain files, records, manuals, & handbooks. Draft diplomatic notes, country clearance cables, & other documents as directed. S/he routes cable traffic & mail to action officers.  A secret security clearance is required.  Specific duties to include: coordination & support for in country-travel by section staff and TDYers; maintaining the shared Pol/Econ calendar, including tracking of required reports & section travel; & updating & maintaining Pol/Econ section files, both hard-copy & electronic.

Qualifications and Evaluations

EDUCATION:      Completion of high school is required.


EXPERIENCE:  A minimum of two years’ experience in an office providing support services such as: receiving and directing clients, answering telephones, preparing files, answering routine questions, and researching data bases, is required.

JOB KNOWLEDGE: The incumbent must have a good knowledge of correct office procedures and basic protocol information is required.  S/he must have knowledge of basic budgeting, grants administration procedures, and Leahy vetting procedures.

LANGUAGE:  Level IV (written and spoken) English is required (this will be tested).

SKILLS AND ABILITIES:  The incumbent must have good typing skills (both speed and accuracy — 40 wpm) are required. S/he must have ability to use MS Office suite including Word, Excel, Outlook, Info-Forms, Intranet, and navigating databases. S/he must have good organizational and inter-personal skills. S/he must have ability to work with minimal supervision and to set priorities.  S/he must be able to obtain and maintain a secret level security clearance.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


(1)          AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2)          AEFM / USEFM

(3)          FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For additional employment information please visit the following link:

How to Apply:

Please provide the required documentation listed below with your application to

  • DS-174
  • Copy of passport bio page or of government-issued ID card
  • Unofficial college transcripts
  • Language Scores (if available)
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation indicating veterans status (if applicable)
  • List of professional references

What to Expect Next:  Applicants who are who are selected for an interview will be contacted via email or telephone.